Obion County Board of Education
August 12, 2013

Agenda Item: VI.B.

Consider/Approve FY14 Budgets for the General Purpose School and Central Cafeteria Funds

Background Information:

Attached you will find the proposed budgets for the General Purpose School and Central Cafeteria Funds for the 2013 – 2014 Fiscal Year. These budgets were prepared to further School Board goals, the District’s mission, and our District’s beliefs. In preparing the FY14 budgets, we were confronted by a continued slowed economy, and a decline in revenues from the state ($325,000) and federal governments. In preparing the General Purpose School Fund budget, academics was first and foremost, with our main goals of maintaining reasonable and affordable pupil-teacher ratios. In addition, the budget focuses on student and teacher success. Within the current year budget, four (4) instructional positions and three (3) support positions were eliminated. I anticipate that the County Commission will act on the budgets at its August, 2013 meeting. Particular items of interest concerning the FY 2014 Budgets are as follows:

  • The budget is prepared with a tax rate for the General Purpose School Fund of $1.16.

  • The General Purpose School Fund will receive $549,675 in T.V.A. State Revenue Sharing funds. The additional $49,675 is a one-time allocation to pay for bonuses for support staff.

  • A $300 bonus is budgeted for all support positions. There is just under $91,000 budgeted to pay a teacher bonus, which should approximate $325 per professional position.
  • The budget process is driven by the number of students. The first several pages of the budget document provide a detailed analysis of ADM (average daily membership) over the past several years.
  • Notes within the budget are provided for additional analysis and accountability and have been inserted to better track revenues and expenditures.
  • The additional information concerning expenditures/fund balance (the page following detailed expenditures) indicates that we are taking non-recurring expenditures from fund balance, not from recurring revenue.
  • This same analysis indicates a calculation that, in my opinion, is a necessary fund balance to maintain for efficient operations (cash flow). Our projected ending fund balance at June 30, 2014 is in-line with this calculation; however, I fully anticipate that this fund balance projection is the worst case scenario. The budget does not contain any additional teaching positions, diesel fuel and gasoline are budgeted at 102.5% of our latest quote prices, and utilities are budgeted with a two and one-half percent (2.50%) increase over the prior year.
  • Budget category 76100 lists our capital outlay projects for the year.
  • $55,000 is budgeted for our county-wide athletic programs to help all programs purchase necessary items that the individual school budgets cannot afford to purchase.
  • $20,000 is budgeted to upgrade Vocational equipment, down $10,000 from the previous 5 years.

  • The Central Cafeteria Fund is in sound financial condition and only minor capital expenditures are anticipated.

Staff Recommendation:

I recommend approval of the 2013 – 2014 Fiscal Year budgets for the General Purpose School and Central Cafeteria Funds.