Obion County Board of Education
June 3, 2013

Agenda Item: VIII.I.

Consider/Approve Declaring Texbooks Surplus and
Authorize Disposition by Most Economical Method

Background Information:

Due to the current year textbook adoption cycle, we have taken our old literature and reading textbooks out of service, as well as other miscellaneous outdated textbooks. These textbooks were purchased six years ago. We are requesting these old textbooks to be declared surplus and disposed via the most economical method. Although these textbooks are no longer of any use to the System, it is estimated that salvage value of the textbooks could be in excess of the value specified in TCA §49-6-2007(d)(1), which provides, “Surplus personal property in local school systems which has no value or has a value less than two hundred fifty dollars ($250), may be disposed of without the necessity of bids as required by this section.”  TCA §49-6-2007(b) provides, “All local school systems that receive any state funds shall sell all surplus property within ninety (90) days of its being declared surplus, to the highest bidder after advertising in a newspaper of general circulation at least seven (7) days prior to the sale.” Therefore, the System will seek sealed bids to dispose of the surplus property, pending Board approval. One (1) advertisement will run in the local newspaper for three (3) days. Sale will take place approximately ten (10) days later.

Staff Recommendation:

I recommend the Board declare the above-noted textbooks as surplus and approve the disposition via the most economical method, i.e., sealed bids. In the alternative, if we do not receive any bids on these textbooks, we request to dispose of the textbooks via recycling, which will be at no cost to the school system.