Obion County Board of Education
June 25, 2012

Agenda Item: VII.C.

Consider/Approve Central Cafeteria Food/Non-Food Bid for the 2012 – 2013 School Year

Background Information:

In addition to advertising, the Reelfoot Area Consortium solicited bids from Hardin’s-Sysco, Gordon Foodservice, and U.S. Foodservice for the purchase of food and non-food items (specifications attached). All of these items are for the 2012 – 2013 school year and funds will be budgeted in the FY13 Central Cafeteria Fund for these purchases. The Consortium received bids for these purchases from Hardin’s-Sysco, Gordon Foodservice, and U.S. Foodservice, and determined that the lowest and best bid was submitted by Hardin’s-Sysco.

The consortium approved the lowest and best bid submitted as noted above; however, the consortium did not approve the lowest bid due to the vendor not bidding food items that are required for a reimbursable meal. In addition, although approved by the consortium, each individual school board must accept the bid.

Staff Recommendation:

I concur with the recommendation set forth by the Reelfoot Area Consortium and Ms. Judy Denman, and recommend approval of the lowest and best bid submitted by Hardin’s-Sysco. With this approval, it is the intent of the Board and management that no liability will be incurred, nor a purchase order issued, until the fiscal year beginning July 1, 2012.