Obion County Board of Education
January 10, 2011

Agenda Item: VIII.F.

Consider/Discuss Agriculture Enhancement Grant Greenhouse Bid

Background Information:

In addition to advertising, we solicited bids from Atlas Greenhouse Systems, Inc. and Stuppy Greenhouse for the purchase of a greenhouse for the Obion County Central Agriculture Enhancement Grant. We received one (1) bid from Universal Contractors, LLC of Union City for this purchase. Bid specifications are attached for your reference.

The purchase of the greenhouse was specifically requested during the budget planning process for the current fiscal year and is included in the FY11 budget as approved by the Board. However, the bid received is in excess of the preliminary estimates we received while preparing the budget by more than $30,000. While the bid submitted met, in all material respects, the specifications as requested, I cannot recommend approval of this bid due not having available funds. As set forth in the bid specifications, the Board “reserves the right to reject any and/or all bids.”

Staff Recommendation:

Due to the information provided above, I cannot recommend the bid of $110,330 submitted by Universal Contractors. I recommend that the Board reject this bid, review specifications, and start over with the bidding process.