Obion County Board of Education
August 10, 2009

Agenda Item: VIII.D.

Consider/Approve FY10 Budgets for the General Purpose School and Central Cafeteria Funds

Preliminary Matters:

Attached you will find the proposed budget for the General Purpose School and Central Cafeteria Funds for the 2009 – 2010 Fiscal Year.  This budget saves all instructional positions while eliminating 2½ central office positions. The County’s Budget Committee has approved to send our budget to the County Commission, which meets August 17, 2009, for approval. Particular items of interest concerning the FY 2010 Budgets are as follows:

  • The Budget is prepared with a tax rate for the General Purpose School Fund of $1.18, which is no increase over the prior year. Growth in tax assessments is approximately $37,650.
  • The Budget process is driven by the number of students. The first several pages of the Budget provide a detailed analysis of ADM (average daily membership) over the past several years.
  • Revenues and expenditures have been better aligned with the State’s Chart of Accounts – we are classifying items as the items should be classified, and have virtually eliminated the use of “other” accounts
  • Notes within the budget are provided for additional analysis and accountability and have been inserted to better track revenues and expenditures
  • Page 32 shows were we taking non-recurring expenditures from fund balance and  not recurring revenue
  • Page 32 shows a calculation that, in my opinion, is a necessary fund balance to maintain for efficient operations (cash flow). Our projected fund balance is below this amount by nearly $500,000; however, I fully anticipate that this fund balance projection is the worst case scenario. Unless enrollment is above and beyond our projections, the budget contains four (4) teaching positions that will not be filled and diesel fuel is budgeted at 150% of our last bid price from the prior fiscal year. Based on these assumptions, I am comfortable with taking our fund balance down to this level for a short period of time and going forward all efforts will be made to bring our fund balance back to within the acceptable range.
  • Page 30 lists our capital outlay projects for the year, including the Career Technology facilities. Architect and Construction Manager Fees have been encumbered against our 2008 – 2009 Fiscal Year budget. The facilities are budgeted at $4.25 million, with $3 million being borrowed from the county. We will be paying the county back over the next several years.
  • The Reading Recovery program is as fully funded as possible in this year’s budget. The initial outlay of start-up costs for the new sites is being provided with the Federal stimulus funds and 15% of the IDEA Federal program allocation is being transferred to the General Purpose School Fund to offset most of the costs of the new teachers. The State used a portion of its stimulus funds to fully fund the BEP, as well as other instructional programs.
  • The budget for 2009 – 2010 has three new Reading Recovery positions: two (2) at Lake Road and one (1) at South Fulton Elementary
  • Phase 2 of our technology upgrades is budgeted
  • $55,000 is budgeted for our county-wide athletic programs to help all programs purchase necessary items that the individual school budgets cannot afford to purchase; funds for the soccer programs are also budgeted
  • $30,000 is budgeted to upgrade Vocational equipment – 2nd Year of upgrades
  • An up-to-date accounting program for the individual schools

  • The Central Cafeteria Fund is in sound financial condition and only minor capital expenditures are anticipated.

Staff Recommendation:

I recommend approval of the 2009 – 2010 Fiscal Year Budgets for the General Purpose School and Central Cafeteria Funds.